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— Privacy protection

Public list of procedures for e-shelter security services GmbH & Co. KG Data Privacy Policy for the Website www.e-shelter.io Effective as of June 15, 2020

Protecting your privacy and your personal data is very important to us. We want to collect and process your personal data only with your knowledge and consent. Personal data within the meaning of this Policy

are any information that may be related to you, i.e., your name, address, email address, IP address, and user behavior. In this Data Privacy Policy we explain to you what information we may store and for what purposes we might use such information. e-shelter security services GmbH & Co. KG agrees to comply with all national and European data protection laws and regulations.

Controller and data protection officer

(1) The controller within the meaning of Article 4 paragraph 7 of the General Data Protection Regulation (hereinafter “GDPR”) and the service provider within the meaning of § 13 of the German Telemedia Act (hereinafter “TMG”) is:

e-shelter security services GmbH & Co. KG
Eschborner Landstraße 100
60489 Frankfurt am Main

Please direct any data protection related queries to our “data protection team” at datenschutz@e-shelter.io

(2) The data protection officer of the controller can be reached at:

e-shelter security services GmbH & Co. KG
Datenschutzteam
Eschborner Landstraße 100
60489 Frankfurt am Main
datenschutz@e-shelter.io

Source of personal data

We will process personal data that we receive from you when your visit our website, when you contact us by email, or when you complete our contact form.

Categories of personal data that are processed

(1) Calling up our website

If you visit or use our website for information purposes only, i.e., if you do not register or otherwise transmit information to us, we will only collect personal data that are transmitted to our server by your browser. If you wish to view our website, we will collect the following data, which we need for technical reasons to show our website to you and to ensure stability and security:

  • your IP address
  • the date, time, and duration of your visit,
  • the content requested (specific page),
  • the access status/http-status code,
  • the data volume transmitted,
  • the website from which the request is received,
  • your browser, and
  • your operating system. Those data will be used exclusively for internal statistical purposes.

(2) Cookies

In addition to the aforementioned data, cookies will be stored on your computer when you use our website. Cookies are small text files that are stored on your hard drive by your browser and that transmit certain information to the party that has placed the cookie. Cookies can execute no programs or transmit any viruses to your computer. Their purpose is to make the website as a whole more user-friendly and effective.

We use cookies to be able to recognize you the next time you visit our website, if you have created an account with us. Otherwise you will have to log in for each new visit.

Most browsers are configured by default to accept cookies. However, you can block cookies in your browser at any time or select settings in your browser to receive a notification as soon as a cookie is transmitted. Please note, however, that if you do so, you may not be able to use all functions of this website.

This stored information will be stored separately from any additional data you may have provided to us. In particular, data from cookies will not be linked to any other of your data.

(3) Use of a cookie banner (Consent Banner)

In order to obtain consent for the use of cookies on our website in accordance with data protection regulations, we use the cookie banner provided by Borlabs – Benjamin A. Bornschein.

The Cookie Banner captures and stores the consent for cookie use for the respective user of our website. It is guaranteed by our Cookie Banner that statistical and marketing cookies are only set when the user has given his explicit consent to use them.

For this purpose, we store information on the extent to which the user has confirmed the use of cookies. The user’s decision can be revoked at any time by accessing the setting for cookies and managing the declaration of consent. Existing cookies are deleted after revocation of consent. A cookie is also set to store information about the status of the user’s consent, which is referred to in the cookie details. Furthermore, the IP address of the respective user is transmitted to Borlabs servers when this service is called up. The IP address is neither stored nor associated with any other data of the user, it is only used for the correct execution of the service. The use of data is therefore based on our legitimate interest in the legally compliant design of our website in accordance with Art 6 (1) lit. f DSGVO.

For more information, please refer to the privacy policy of Borlabs.

Additional functions and services of our website

(1) In addition to purely informational use of our website we offer various services that you may use if you are interested. To use those services you will generally have to provide additional personal data, which we will then use to provide the service you have selected and which are subject to the aforementioned data processing principles.

(2) If you contact us by email, the data you have provided (your email address and, if applicable, your name and telephone number) will be stored by us in order to answer your questions. Data we receive in this connection will be erased as soon as their storage is no longer necessary, or, if we are subject to legal recordkeeping obligations, we will restrict the processing of such data.

(3) On our website, you have the option of applying online for vacancies that have been advertised or submitting an initiative application. If you make use of this offer, a new window will open with an application form. Here you will be directed to our service provider, Personio GmbH & Co. KG, with whom we have concluded corresponding contracts. Further data protection information can be found at: Privacy Policy | Personio

We store your applicant data for the duration of the review of your application. If your application is not successful or if you cancel your application, your application data will be deleted after a maximum of 6 months, unless you have expressly agreed to longer storage. In the event of a successful application, the data you have provided to us via the application system will be further processed in relation to your future employment with our company. The legal basis for this is Art. 6 (1) a, b and f DSGVO and Section 26 BDSG.

If you do not provide us with the required personal data, this will not have any negative consequences for you. However, incomplete or inaccurately completed applications will not be considered. Unfortunately, without providing your personal data, the application cannot be submitted and will therefore be deleted.

Categories of recipients of personal data

(1) In addition to purely informational use of our website we offer various services that you may use if you are interested. To use those services you will generally have to provide additional personal data, which we will then use to provide the service you have selected and which are subject to the aforementioned data processing principles.

(2) If you contact us by email, the data you have provided (your email address and, if applicable, your name and telephone number) will be stored by us in order to answer your questions. Data we receive in this connection will be erased as soon as their storage is no longer necessary, or, if we are subject to legal recordkeeping obligations, we will restrict the processing of such data.

Purposes for which personal data are processed, and legal bases of data processing

We will process your personal data in compliance with applicable data protection laws. Data processing is lawful if the following conditions are satisfied: Consent (Article 6 paragraph 1a) of the GDPR: Processing of your personal data is lawful if you have consented to processing for specific purposes (e.g., processing of your inquiry, use of data for marketing purposes). Your consent may be revoked at any time with effect for the future. This also applies to the revocation of consents you gave us before the GDPR took effect, i.e., prior to May 25, 2018. Legal requirements (Article 6 paragraph 1c) of the GDPR: e-shelter security services GmbH & Co. KG is subject to various legal obligations, including the following: recordkeeping obligations under the German Commercial Code (HGB) and the German Tax Code (AO) audit and reporting obligations under tax law Legitimate interests (Article 6 paragraph 1f) of the GDPR: To the extent necessary, we will process your data beyond the actual performance of the agreement with you to protect our rightful interests or those of third parties. For example, we may process your data: to assert legal claims or defend legal actions, to guarantee IT security and IT operation, to analyze and improve use of our website, or to use social media plugins.

Intent to transfer personal data to a third country or international organization

Personal data will be actively transmitted to third countries only if this is expressly disclosed in connection with the aforementioned services.

Criteria for determining the duration for which personal data will be stored

(1) Data will be stored in compliance with applicable data processing laws and in conformity with legal recordkeeping obligations. We will process and use data only for the purposes for which you have authorized us to process your data, and we will store data for as long as they are needed for those purposes.

(2) If and when data are no longer needed for their purpose or for compliance with legal obligations, they will generally be erased unless continued processing of such data – for a limited time period and, where applicable, on a restricted basis – is necessary for any of the following purposes: Compliance with recordkeeping obligations under commercial or tax law: noteworthy are the German Commercial Code (HGB) and the German Tax Code (AO). These statutes provide for recordkeeping and/or documentation periods of up to 10 years. Preservation of evidence in connection with statute of limitations provisions: under §§ 195 et seq. of the German Civil Code (BGB) the standard limitation period is three years, but may be up to 30 years under special circumstances.

Your data privacy rights

(1) Every data subject has a right to information under Article 15 of the GDPR, a right to rectification under Article 16 of the GDPR, a right to erasure under Article 17 of the GDPR, a right to restricted data processing under Article 18 of the GDPR, a right of revocation under Article 21 of the GDPR, and a right to data portability under Article 20 of the GDPR. The right to information and the right to erasure are subject to the limitations of §§ 34 and 35 of the Federal Data Protection Act (BDSG). In addition, every data subject has a right to lodge a complaint with a competent data protection regulatory authority (Article 77 of the GDPR in conjunction with § 19 of the Federal Data Protection Act (BDSG)).

(2) Your consent to the processing of personal data by us may be revoked at any time with effect for the future, as is the case for consents that were given to us before the General Data Protection Regulation took effect, i.e., prior to May 25, 2018.

(3) You have a right to object at any time to the processing of your personal data based on Article 6 paragraph 1 e) of the GDPR (data processing in the public interest) or Article 6 paragraph 1 f) of the GDPR (data processing on the basis of a legitimate interest) if the reasons for the objection involve special personal circumstances. If you object, we will no longer process your personal data unless we can show that there are compelling, protected reasons for processing your data that outweigh your interests, rights, and freedoms, and unless your data are processed to assert, exercise, or defend legal rights or claims. Objections may be made informally and, if possible, should be addressed as follows:

e-shelter security services GmbH & Co. KG
Data protection officer
Eschborner Landstraße 100
60489 Frankfurt am Main
datenschutz@e-shelter.io

Obligation to make available personal data and potential consequences of failing to make available personal data

In connection with using our services you must make available personal data which are necessary for achieving the purpose for which they are collected or which we are required to collect by law. Without those data, we will generally be unable to enter into or perform a contract with you.

Automated decision-making process, including profiling

We generally use no fully automated decision-making process within the meaning of Article 22 of the GDPR to enter into or maintain a business relationship with you. Should we use such a process in a particular case, we will notify you by separate notice if required by law.

Specific information on our online corporate social media presences

e-shelter security services GmbH & Co. KG maintains an online presence within social networks, LinkedIn and Xing, in order to have the possibility to communicate with active users there and to inform them about our service portfolio. e-shelter security services GmbH & Co. KG uses the technical platforms and services offered by the operators for this purpose. In social networks and on other external platforms, the respective operators’ own data protection provisions apply, even if we disseminate information and maintain presences there.

We would like to point out that you use the service of the social networks offered here as well as its functions on your own responsibility. This applies in particular to the use of interactive functions (e.g. commenting, sharing, rating, etc.). The data collected about you in this context will be processed by the operator of the platform and, if necessary, transferred to countries outside the European Union. What information the operator receives and how it is used is described in general terms in the respective privacy policy. On the platform, you will also find information about contact options to the operator as well as about the setting options for advertisements.

(1) LinkedIn
Privacy at LinkedIn

  • Facebook Pixel
    LinkedIn uses the remarketing function “Facebook Pixel”, a service provided by Facebook Inc, 1601 S. California Ave, Palo Alto, CA 94304, USA. This function is used to present interest-based advertisements (“Facebook Ads”) to visitors of the website. For this purpose, Facebook’s remarketing tag has been implemented on this website. Via this tag, a direct connection to the Facebook servers is established when visiting the website. In doing so, it is transmitted to the Facebook server that you have visited this website and Facebook assigns this information to your personal Facebook user account.
  • Nielsen NetRatings
    Nielsen NetRatings is provided by Nielsen GmbH, Lindwurmstraße 10, 80634 Munich, Germany, and is an Internet tracking service for measuring and analyzing consumer behavior. You can object to the collection or analysis of your data by this tool by downloading or setting and saving the opt-out cookie available at the following link: https://www.nielsen.com/legal/privacy-principles/
  • AppNexus
    AppNexus is provided by AppNexus Inc, 28 W 23rd Street, 4th floor, New York, NY – 10010, USA and is a web analytics and interest-based advertising tool. You can object to the collection or analysis of your data by this tool here.
  • Eloqua Tracking
    Eloqua, a service of Oracle Cor, 500 Oracle Parkway, M/S 5op7, Redwood Shores, CA 94065, places a persistent cookie on the respective login page, unless an Eloqua cookie is already present on your device. If you have already used a website that uses Eloqua, you may already have an Eloqua cookie. The Eloqua cookie may be used to analyze your use of pages in order to improve them. Emails sent using Eloqua use tracking technologies of the type described above. If you would like to completely prevent the use of Eloqua tracking technologies for your device, you can do so on the Eloqua opt-out page.
    Further information can be found in the Eloqua privacy policy.

(2) Xing
Data protection at XING

  • Dynatrace
    Dynatrace, a service of Dynatrace LLC, headquartered in Waltham, Massachusetts, USA, provides insights into the performance of the respective web application and the navigation of users on the website. Dynatrace collects data such as W3C timings, button clicks, link clicks, JavaScript errors, browser types, and geographic regions. This helps to improve the respective offers and to fix functional problems. Dynatrace uses various cookies for this purpose.
    To the privacy policy of Dynatrace: https://www.dynatrace.com/company/trust-center/privacy/
  • Google Analytics & Google Conversion Trackings
    GGoogle Analytics, a service of Google Inc, Moutain View, California, USA, uses cookies that are stored on your terminal device and that enable an analysis of your use of our online presences in social media. The information generated by the cookie about your visit to our online presences in the social media is usually transmitted to a Google server in the USA and stored there. If anonymization of the IP address to be transmitted by the cookie is activated on the website (“IP anonymization”), your IP address will be truncated beforehand by Google within member states of the European Union or in other states party to the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and shortened there. Google will use this information to evaluate your use of our online presence in social media and to compile reports on website usage. In doing so, pseudonymous usage profiles can be created from the processed data. The IP address transmitted when using Google Analytics is not merged with other data from Google.
    You can find more information on data protection here https://policies.google.com/privacy?hl=en-US
  • Adobe Marketing Cloud
    The Adobe Marketing Cloud enables analyses of visitor flows on websites. The operator of these services is Adobe Systems Software Ireland Limited, 4-6 Riverwalk, Citywest Business Campus, Dublin 24, Republic of Ireland. The analytics allow instant analysis of visitor flows. User behavior is presented in a way that provides an overview of users’ online activity on social media sites. Adobe Marketing Cloud uses “cookies” that are stored on your computer and allow analysis of your website usage. If information generated by the cookie about website usage is sent to an Adobe server, the settings ensure that the IP address is anonymized before geolocation and replaced with a generic IP address before storage. https://www.adobe.com/uk/privacy/opt-out.html
  • Facebook Pixel
    Xing uses the remarketing function “Facebook Pixel”, a service of Facebook Inc, 1601 S. California Ave, Palo Alto, CA 94304, USA. This function is used to present interest-based advertisements (“Facebook Ads”) to visitors of the website. For this purpose, Facebook’s remarketing tag has been implemented on this website. Via this tag, a direct connection to the Facebook servers is established when visiting the website. This transmits to the Facebook server that you have visited this website and Facebook associates this information with your personal Facebook user account.
  • comScore
    On Xing, information about usage is also collected and stored in anonymized form using a procedure from comScore, a service of comScore Inc from Reston, Virginia, USA. In this process, a small image file or JavaScript is integrated into accessible Internet pages to enable the measurement of access figures, e.g. by means of a cookie. In addition, audio and video usage within the player on the web pages is recorded. Under no circumstances can the data obtained be used to personally identify the visitor to this website. The collected data is only used to improve the service. Therefore, all IP addresses are only stored in anonymized form. No other use or disclosure to third parties will take place.
    https://www.comscore.com/About/Privacy-Policy

Changes to this Data Privacy Policy

We continuously develop and optimize our services. We may therefore add new functionalities. Should this have an impact on the way in which your personal data are processed, we will provide you with timely notice in our Data Privacy Policy.

Contact

e-shelter security services GmbH & Co. KG
Eschborner Landstraße 100
60489 Frankfurt am Main
T +49 69 247430-000
datenschutz@e-shelter.io